The EEA Programme – Student Study Placements
The following categories may participate in the selection process:
- students enrolled in full-time studies at “Alexandru Ioan Cuza” University;
- 1st-year Bachelor students – only for selections regarding study placements that will take place in the academic year following the one in which the selection occurs;
- students and PhD students in their final years – only for selections regarding study placements that take place in the same academic year as the selection;
- 2nd-year Bachelor students and 1st-year Master’s students – regardless of the selection timing;
- full-time PhD students who are up to date with their doctoral obligations, for placements carried out until the date of the public defense of the doctoral thesis. Thus, PhD students in their extension period also become eligible;
- part-time PhD students, for placements carried out until the date of the public defense of the doctoral thesis, subject to approval by the Executive Board of the Administration Council, upon the nominal request of the faculties.
A student may benefit from study and placement stages at each level of study (Bachelor, Master, PhD), totaling a maximum of 12 months of mobility (study + placement) per level.
The following categories may NOT participate in the selection process:
- 1st-year Bachelor students, if the selection takes place in the same academic year in which the EEA placement they are applying for is to be carried out;
- students and PhD students in their final years, if the selection takes place in the academic year preceding the one in which the EEA placement they are applying for is to be carried out;
- PhD students who are beneficiaries of a POSDRU scholarship;
- beneficiaries of other European-funded programs (to avoid double funding for the same mobility);
- students enrolled at other higher education institutions (whether state or private) or research institutions and not enrolled in full-time studies at “Alexandru Ioan Cuza” University of Iași, even if they carry out their teaching or research activities under the guidance of academic staff from “Alexandru Ioan Cuza” University.
The minimum duration of an EEA study placement is 3 months (90 days), a period calculated according to the rules established by the European Commission, which specify that one month of EEA/ERASMUS+ mobility consists of 30 days, regardless of the number of calendar days (28, 29, 30, or 31 days) in that particular month.
The duration of a study placement is between 3 and 12 months and corresponds to the duration of the semester (including the first exam session) at the host university. Financial support is granted only for the period actually spent at the partner university.
!!! You can benefit from study and placement stages at each level of study (Bachelor, Master, PhD), totaling a maximum of 12 months of mobility (study + placement) per level.
The duration of a study placement is between 3 and 12 months and corresponds to the duration of the semester (including the first exam session) at the host university. Financial support is granted only for the period actually spent at the partner university.
!!! You can benefit from study and placement stages at each level of study (Bachelor, Master, PhD), totaling a maximum of 12 months of mobility (study + placement) per level.
The monthly amount for EEA study placements (Iceland, Norway, and Liechtenstein) is 1200 EUR/month, plus an additional travel allowance. The travel grant (contribution to round-trip travel costs) is a lump sum, calculated according to the European Commission’s distance calculator:
The payment of the EEA grant will be made as follows:
-an 80% advance of the EEA financial support before departure, only after the Travel Order has been issued and the Financial Contract has been signed by UAIC representatives.
-the 20% balance will be received after returning from the placement and fulfilling all obligations specified in the financial contract.
| Distance | Amount – Unit costs |
| Between 10 and 99 KM | 20 EUR per participant |
| Between 100 and 499 KM | 180 EUR per participant |
| Between 500 and 1999 KM | 275 EUR per participant |
| Between 2000 and 2999 KM | 360 EUR per participant |
| Between 3000 and 3999 KM | 530 EUR per participant |
| Between 4000 and 7999 KM | 820 EUR per participant |
| 8000 KM or more | 1500 EUR per participant |
Start date corresponds to the start date of the mobility. This can be: (1) the first day of classes, (2) the first day of the information session for students with disabilities or the welcome session, or (3) the first day of a language course organized by the host university or another institution in the receiving country.
End date corresponds to the end date of the mobility, which is the last day you are required to be present at the host university—for example, the last day of the mandatory examination session. Re-examination sessions are not included.
End date corresponds to the end date of the mobility, which is the last day you are required to be present at the host university—for example, the last day of the mandatory examination session. Re-examination sessions are not included.
| Erasmus Code | University | Country | Website | Faculties with Erasmus/EEA agreements |
| IS AKUREYR01 | University of Akureyri | IS | http://english.unak.is/ | Economics and Business Administration |
| LI VADUZ01 | University of Liechtenstein | LI | https://www.uni.li/en | Economics and Business Administration |
| N TRONDHE01 | Norwegian University of Science and Technology (NTNU) | NO | https://www.ntnu.edu/ | Biology, Economics and Business Administration, Geography and Geology, Letters, Mathematics, Centre for European Studies, Philosophy and Social-Political Sciences |
| N KRISTIA01 | University of Agder | NO | https://www.uia.no/en | Letters |
| N BERGEN01 | University of Bergen | NO | https://www.uib.no/en | Law, Letters |
| N STAVANG01 | University of Stavanger | NO | https://www.uis.no/studies/ | Letters, Psychology and Educational Sciences |
| N VOLDA01 | Volda University College | NO | https://www.hivolda.no/en | Letters |
- Learning Agreement for Studies
- Erasmus Student Charter
- Certificate of Attendance
- Declaration on the avoidance of double funding – study
- Declaration regarding the duration of previously completed EEA placements
- Learning Agreement (During the Mobility section)
- Call for EEA study mobilities 2022
The provisions of the Erasmus+ KA103 Selection Regulations also apply to the selection of EEA mobilities, in compliance with the conditions outlined in the EEA Candidate Guide (Applicants Guide for Mobility Projects in Higher Education) – Section 5 (Selection of participants). According to the EEA Candidate Guide, the selection criteria are as follows:
- academic results – 20% of the score;
- motivation letter – 20% of the score;
- interview – 40% of the score;
- language skills – 20% of the score;
- additional points – 20% (for Roma students, students with special needs, and students from socio-economically disadvantaged backgrounds).
1. Participation in the selection process organized by the faculty (check the faculty notice board).
2. Consulting the academic curriculum of the university where the study placement will take place (visit the respective university’s website).
3. Preparing the application file. It must mandatory include the following documents:
a. Curriculum Vitae (will remain in the student’s selection file);
b. Motivation letter (1 page), specifying the candidate’s mobility options (will remain in the student’s selection file);
c. Language certificate / High school transcript (a copy will remain in the student’s selection file);
d. Declaration regarding the duration of previously completed EEA placements (will remain in the student’s selection file);
e. Master’s or PhD students will also include the academic record from the study level(s) already completed (transcript and diploma obtained at the Bachelor’s and Master’s level, as applicable) – (copies of the documents will remain in the student’s selection file);
The transcript of records for the study level at which the candidate is enrolled at the time of selection will not be requested by the candidates, but will be issued by the faculty secretariat (signed by the faculty) and attached to the file by the Erasmus/EEA coordinator;
Additional documents, for students who do not have the citizenship of an EU member state:
– a copy of the residence permit;
– a certificate from the faculty where they are enrolled, attesting to their status as a full-time student;
– proof of a Romanian citizen guarantor, who is employed and holds a bank account in Romania (standard declaration); Optional documents (the faculty-level selection committee decides whether or not these will be requested):
– study project, specifying the concrete objectives pursued by the candidate and the expected results;
– recommendation from a member of the academic staff;
– certificates, diplomas, published articles, which are relevant to the student’s specialization and may constitute an advantage for the candidate.
4. Contacting the UAIC EEA faculty coordinator for study placements.
2. Consulting the academic curriculum of the university where the study placement will take place (visit the respective university’s website).
3. Preparing the application file. It must mandatory include the following documents:
a. Curriculum Vitae (will remain in the student’s selection file);
b. Motivation letter (1 page), specifying the candidate’s mobility options (will remain in the student’s selection file);
c. Language certificate / High school transcript (a copy will remain in the student’s selection file);
d. Declaration regarding the duration of previously completed EEA placements (will remain in the student’s selection file);
e. Master’s or PhD students will also include the academic record from the study level(s) already completed (transcript and diploma obtained at the Bachelor’s and Master’s level, as applicable) – (copies of the documents will remain in the student’s selection file);
The transcript of records for the study level at which the candidate is enrolled at the time of selection will not be requested by the candidates, but will be issued by the faculty secretariat (signed by the faculty) and attached to the file by the Erasmus/EEA coordinator;
Additional documents, for students who do not have the citizenship of an EU member state:
– a copy of the residence permit;
– a certificate from the faculty where they are enrolled, attesting to their status as a full-time student;
– proof of a Romanian citizen guarantor, who is employed and holds a bank account in Romania (standard declaration); Optional documents (the faculty-level selection committee decides whether or not these will be requested):
– study project, specifying the concrete objectives pursued by the candidate and the expected results;
– recommendation from a member of the academic staff;
– certificates, diplomas, published articles, which are relevant to the student’s specialization and may constitute an advantage for the candidate.
4. Contacting the UAIC EEA faculty coordinator for study placements.
Steps to follow after the faculty selection:
1. Register online at the host university – consult the host university’s website to inform yourself about the documents to be completed and the deadline by which they must be sent.2. Complete the standard travel request form.
Before obtaining the first 3 faculty signatures on the travel request, we expect you at the Erasmus+ Office (Ms. Alexandra TEODORESCU), at least 14 days before the departure date, with the travel request and the completed documents listed below, in order to calculate the grant amount (total in Euro):
a) invitation/ acceptance/ confirmation/ email: original or copy. In the case of an email, you will submit a screenshot.
b) Learning Agreement for Studies signed by you, the UAIC Erasmus+/EEA coordinator, and the host university’s Erasmus+/EEA coordinator: copy.
c) Academic calendar (consult the host university’s website): screenshot.
3. Complete the financial contract: you will receive the financial contract via email only after the approval of the standard travel request and the documents mentioned in step 2. The financial contract is completed only electronically and sent by email to the EEA officer for verification and, subsequently, for signing.
To sign the financial contract, it is necessary to have a Euro account opened in your name (the mobility beneficiary) and health insurance (European Health Insurance Card or private insurance), valid for the entire duration of the mobility. When you receive confirmation that the document has been verified, you will come to the Erasmus Office to sign the contract and bring the following documents: a Euro bank statement, medical health insurance, and a copy of your identity document.
All documents must be submitted to the Erasmus+ Office at least 14 days and no more than 2 months before the start of the placement to be approved by the university management (weekly meetings, except during August). At the moment of signing the financial contract at the Erasmus+ Office, you must pick up the Travel Order or Disposition.
Within 15 days from the end of the placement, the beneficiary student shall submit the following documents to the International Relations Office (Erasmus+ Office) of “Alexandru Ioan Cuza” University of Iași:
- The Learning Agreement for Studies (“Learning Agreement – Student Mobility for Studies”) – The “During the mobility” section signed by the beneficiary and the representatives of both universities, in case of modifications to the subjects initially approved in the Learning Agreement – original. Modifications can be made within 5 weeks from the start of the semester.
- Certificate of Stay issued by the host organization at the end of the study placement, confirming the completion of the study program and its duration – original. Documents containing modifications, erasures, or scribbles will be considered invalid, and the original documents will be requested again. To avoid this situation, we recommend completing the documents electronically.
- Self-declaration for the avoidance of double funding – original;
The study placement student will submit the “After the mobility” section of the Learning Agreement, titled “Transcript of Records at the Receiving Institution” (issued and dated by the host university regarding the academic results related to the EEA placement);
The student must also complete and submit the confirmation of completion for the EEA final placement report (original);
Information regarding the special session for EEA and Erasmus+ students is available here.
Regulations for ERASMUS/EEA recognition and equivalence of studies and placementsAnnexes:
Annex 2 – Grade conversion scaleAnnex 3 – Request for equivalence and academic recognition of EEA studies
Annex 4 – Certificate of recognition and equivalence for EEA studies
Annex 5 – Request for recognition and equivalence of EEA placements
International Relations Office
Anca IONESCU
E-mail: anca.ionescu(at)uaic.ro
Phone: + 40 232 20 17 82
Office hours: Monday – Friday, 8:00 AM – 4:00 PM
Student Mobility
Student Mobilities
Useful documents
General information
This action allows students from Romanian universities to undertake a study period of 3 to 12 months (within the same academic year) or a placement (internship) of 2 to 12 months (within the same academic year) in one of the DS*, and reciprocally, students from universities in the DS to undertake a study or placement period (within the same academic year) under the same duration conditions in Romania. Mobility periods can also be combined (studies + placement).
Student mobility for studies is carried out within the framework of “inter-institutional agreements” concluded in advance between the home institution and the host institution, both of which must hold an Erasmus Charter for Higher Education (ECHE) approved by the European Commission.
Host organizations for student placements can be enterprises, training centers, research centers, or other organizations, including higher education institutions.
Students will be selected by the higher education institutions where they are enrolled through a clear and transparent process. Students from any of the 3 cycles (Bachelor, Master, Doctorate) can be selected for mobility. They will be considered “EEA fund beneficiaries” and equivalent to Erasmus students.
Steps to follow post-selection
Before departure, EEA students sign a study or placement contract which includes the following documents:
- a “Learning Agreement” / “Training Agreement” containing the study/placement program; this agreement must be approved and signed by the home institution, the host institution, and the student;
- the “EEA Student Charter,” which specifies the rights and obligations of students during their study period abroad and is similar to the Erasmus Student Charter. The document can be found at www.see-burse.ro.
- a “Quality Commitment for Mobility,” which specifies the rights and obligations of all parties participating specifically in placements abroad. The document can be found at www.see-burse.ro.
